ACT is registered with the Charity Commission number 1145254
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1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
Alchemy Charitable Trust (ACT) is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes. ACT was established to provide financial grants to families and individuals living in Sussex and West Kent facing exceptional need with nowhere else to turn.
3. How do we process your personal data?
ACT complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. We use your personal data for the following purposes: -
4. What is the legal basis for processing your personal data?
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with employees and trustees of ACT in order to carry out the consideration and administration of a grant or the collection and accounting for a donation. We do not share your data with third parties outside of the charity. Application Forms are stored on our cloud data base QNAP which is only accessible to Trustees and is password protected.
6. How long do we keep your personal data?
We keep data in accordance with the legal requirements of the Charity Commission and HMRC.
For applicants for grants we delete your data automatically after 3 years from the date of the application. For donors we keep the data for 3 years.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact: via email to email@example.com or write to us at: Alchemy Charitable Trust, Redshield Business Solutions, Suite 3, 1-3, Warren Court, Park Road, Crowborough, East Sussex, TN6 2QX
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.