ACT is registered with the Charity Commission number 1145254


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Privacy Policy

1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?
Alchemy Charitable Trust (ACT) is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes. ACT was established to provide financial grants to families and individuals living in Sussex and West Kent facing exceptional need with nowhere else to turn.

3. How do we process your personal data?
ACT complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. We use your personal data for the following purposes: -

  • To enable the Trustees and staff to assess applications for Charitable grants for the benefit of the public in a specified geographical area of the United Kingdom as specified in our constitution;
  • To administer the application
  • To manage our Trustees, employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you of news, events, activities and services we offer

4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can consider and process your application for a grant and keep you informed about our activities.
  • Processing is necessary for carrying out legal obligations in relation to maintaining our statutory accounts,  Gift Aid or under employment, social security or social protection law, or a collective agreement;
  • Processing is carried out by a not-for-profit charity and we confirm that -
  • the processing relates only to applications for grants or accounting for income
  • there is no disclosure to a third party without consent.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with employees and trustees of ACT in order to carry out the consideration and administration of a grant or the collection and accounting for a donation. We do not share your data with third parties outside of the charity. Application Forms are stored on our cloud data base QNAP which is only accessible to Trustees and is password protected.

6. How long do we keep your personal data?
We keep data in accordance with the legal requirements of the Charity Commission and HMRC.
For applicants for grants we delete your data automatically after 3 years from the date of the application. For donors we keep the data for 3 years.

7. Your rights and your personal data 
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of the personal data which ACT holds about you;
  • The right to request that ACT corrects any personal data if it is found to be inaccurate or out of date; 
  • The right to request your personal data is erased where it is no longer necessary for ACT to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller (ACT) provide the data subject (You) with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability)
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  •  The right to object to the processing of personal data, (where applicable)
  • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact: via email to or write to us at: Alchemy Charitable Trust, Redshield Business Solutions, Suite 3, 1-3, Warren Court, Park Road, Crowborough, East Sussex, TN6 2QX

You can contact the Information Commissioners Office on 0303 123 1113 or via email at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Anti-Bribery, Anti-Corruption and the Prevention of the Misappropriation of Aid statement

Alchemy Charitable Trust is fully committed to ensuring that the charity operates as an ethical organisation. Bribery, corruption or the misappropriation of aid in any form will not be tolerated. We expect our employees, stakeholders, members and partners to conduct activities in a fair, honest and ethical manner at all times. To read our full statement, please click here.